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Standard Maintenance Policy

“Our goal is standard, non-deviate maintenance”
General

The maintenance of vehicles is the shared responsibility of the driver, maintenance staff and organization.

Routine maintenance

Drivers shall routinely check their assigned vehicles to ensure proper oil level, water and antifreeze for radiators, water for battery, wear on belts, and proper inflation of tires. This service should be performed at least weekly.

Vehicle cleaning & House keeping

It is the responsibility of driver to keep the vehicle clean and cabin in tidy condition. Vehicles should be washed as and when required. No loose objects are allowed in the cabin.

Preventive maintenance

Preventive maintenance on vehicles is to be performed at scheduled intervals. If maintenance is not performed within plus or minus 500 km of the schedule, the concerned staff should be asked for written explanation of this non compliance.
 
Repairs and maintenance

All maintenance and repairs must have prior authorization by maintenance manager or any person designated, with the complete details of the maintenance on the repair order.

Regular safety/ roadworthiness inspections

All vehicles must be inspected regularly for safety and roadworthiness as well as any inspections required by law. It is the responsibility of the maintenance department to ensure that all vehicles are inspected regularly. Non compliances should be reported to senior management with in three days of such occurrences.
 
Accident reporting

All accidents, regardless of extent of damage, must be reported. Information which should be obtained from the other driver involved in the accident is: name, address, telephone number, license plate number. An accident reporting form must be completed and forwarded immediately to concerned authorities.
 
Installation of special equipment

Special equipment will be installed on the vehicles by following guidelines:

1. Written approval prior to installation must be obtained by concerned department in the client company.
2. Radar detectors are not allowed in the vehicles.
3. Special equipment installed must not raise doubts on quantity and integrity of product being transported.

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